Applied Epic Pricing in 2026: What Applied Publishes and How Epic Is Sold

On this page (11)

1. TL;DR
2. Applied Epic pricing at a glance
3. Does Applied Systems publish Applied Epic pricing?
4. How Applied Epic is licensed
5. What Applied Epic implementation and training cost
6. Which Applied add-ons cost extra?
7. Is Applied Epic’s AI included in the price?
8. What contract terms does Applied Epic have?
9. Questions to ask Applied before you sign
10. Applied Epic alternatives with published prices
11. FAQs

TL;DR

• Applied Systems does not publish Applied Epic pricing. The Epic product page has no price, plan or pricing link; you get a number from Applied sales.
• Licensing is tied to users. Applied's published click-wrap license for TAM, Vision and Epic lets an agency give access only to the users it has paid license fees for, and adds a monthly Support, Maintenance and Access (SMA) fee for hosted use.
• Implementation is a separate line. Applied's 2023 migration packages for TAM, DORIS and Vision agencies run 4 to 6 weeks with 2 private training days, or 4 to 8 months with 10; extra training days and data customization cost more.
• Add-ons are quoted separately: Applied CSR24, Applied Pay, Indio, Applied Recon and the new Epic Conductor AI have no published prices either.
• Published-price alternatives: HawkSoft lists $99 per user a month with no long-term contract; NowCerts (now sold as Momentum AMS) starts at $119 a month for one user plus $54 per extra seat.

Applied Epic is the agency management system (AMS) Applied Systems sells to mid-size and large independent agencies and brokerages. Applied doesn’t publish a price for it. What Applied does publish, in its product pages, an older license agreement on its help site and a migration-package sheet, tells you how Epic is sold and which parts of the bill are separate. This page collects those signals from Applied’s own materials, checked in October 2026, and sets them next to the agency systems that do post prices.

Applied Epic pricing at a glance

Item	What Applied publishes	Source
Subscription	No price. The Epic page offers demos; pricing comes from sales	Applied Epic
Licensing basis	License fees for each user given access, plus a monthly SMA fee on the hosted (ASP) schedule	Click-wrap license
Implementation (TAM, DORIS, Vision migrations)	4 to 6 weeks with 2 private training days, or 4 to 8 months with 10	Migration packages (2023)
Extra training days, data customization	“Additional Cost,” no amount given	Migration packages (2023)
CSR24, Applied Pay, Indio, Applied Recon	No price; sold as separate products	Applied product pages
Epic Conductor (AI)	No price or packaging on Applied’s AI page	Applied’s AI page
Contract	Older click-wrap: one-year initial term on the hosted schedule, then month to month	Click-wrap license

Does Applied Systems publish Applied Epic pricing?

No. The Applied Epic product page describes Epic as a cloud-based, browser-native system and calls it “the world’s most widely used insurance agency management system,” but it shows no price, no plan names and no link to a pricing page. The pages for Applied’s add-ons, covered below, don’t list prices either. Even EZLynx, which Applied also owns, gives no figures: its pricing page says there is no single flat rate and that the price depends on your user count and the products you pick (source).

Vertafore does the same with AMS360, Epic’s closest rival. Its product page sends buyers to “Contact us” or a sales number rather than a price (source). Among the systems in this guide, only the smaller ones post prices.

Third-party sites publish estimates for Epic, but none of those figures comes from Applied. Our Applied Epic explainer lists them for reference.

How Applied Epic is licensed

The clearest public statement of how Applied charges is a click-wrap license agreement Applied publishes in its TAM 2021 help files. It names TAM, TAMCloud, Vision, VisionOnline, Epic and EpicOnline as the systems Applied licenses, and it lays out the billing pieces (source):

• Users. The agency “may allow only those users for which it has paid the appropriate license fees” to access the software. Adding users or servers means more fees.
• Initial licensing fees plus SMA. On the hosted (ASP) schedule, the agency pays initial licensing fees and a periodic “Support, Maintenance, and Access” (SMA) fee, drawn monthly from its bank account.
• Support pricing can change. Applied reserves the right to change “the frequency, type, cost, or other terms of Support upon 30 days prior notice.”
• Lapsed support costs extra. If SMA fees lapse, Applied may charge back support fees before reinstating, and after more than a year it may require the agency to re-license.

This is an older document, written partly for locally installed software, and a signed Epic contract can override it. Read it as a guide to which line items to expect on a quote, not as the terms you’ll get.

What Applied Epic implementation and training cost

Applied doesn’t publish implementation fees, but it does publish what its packages contain. Its 2023 sheet for Applied TAM and DORIS customers moving to a new system lists two tracks (source):

	Digital Agency Implementation	Digital Agency Implementation Plus
Timeline	4 to 6 weeks	4 to 8 months
Databases	1 TAM, DORIS or Vision	1 TAM, DORIS or Vision
Data samples	0	1
Data customization	Not included	Possible, at additional cost
Implementation sessions	Group plus one-on-one	Private, one-on-one
Training days	2 private days	10 private days
Extended solutions	Included	Included
AUS	Required, additional cost	Required, additional cost
Extra training days	Additional cost	Additional cost

The sheet doesn’t say what “AUS” stands for, so ask your rep to name and price it. In a March 2025 post, Applied said agencies can now be running on Epic or EZLynx “in as little as two months,” compared with a traditional six-month timeline, and its experts don’t recommend bringing over more than three years of data (source).

These packages were built for agencies already on Applied’s older systems. If you’re converting from a non-Applied AMS, expect the conversion to be scoped and priced on its own.

Which Applied add-ons cost extra?

Applied sells a family of products around Epic, and none has a public price:

• Applied CSR24. The policyholder portal and mobile app, with 24/7 document access, online bill pay, claims and policy change requests. Applied says it syncs with your management system (source).
• Applied Pay. Accepts cards, ACH, digital wallets and premium finance, and Applied says it is embedded in Epic, CSR24 and EZLynx. For its AI quote-to-finance feature the page says to “talk to your sales representative” (source).
• Indio. Applied lists Indio as a separate “Application Management” product and calls it an application and submissions management platform (source).
• Applied Recon. AI commission reconciliation inside Epic. Applied said in May 2026 that more than 140 agencies use it and that early adopters saved over 8 hours of reconciliation time a week on average (source).
• Extended solutions. The Epic page lists Benefits Plan Design, Book of Business Growth, Marketing Automation, Digital Payments and Commercial Lines Submissions as solutions that “natively integrate with Applied Epic,” without saying whether an Epic license includes them.

The migration sheet above shows that extended solutions came included in the Digital packages for TAM and DORIS agencies in 2023. Whether the same applies to your deal is a question for sales.

Is Applied Epic’s AI included in the price?

Applied hasn’t said. Applied’s page for Epic Conductor describes AI that reads carrier documents into Epic, compares quotes, checks policies and reconciles commission statements. It gives no price, no availability date and no word on whether Conductor is part of the Epic subscription (source). The Applied Epic vs Vertafore AMS360 comparison covers how the two vendors’ AI features line up; neither publishes a price for them.

What contract terms does Applied Epic have?

Applied doesn’t publish its current Epic contract. The older click-wrap license is the only public version, and on its hosted (ASP) schedule it says (source):

• The agreement runs for one year from the effective date, then continues month to month while the agency stays current on SMA fees.
• The agency can cancel with 60 days’ written notice. If it wants to leave because of a fee increase, it can terminate before the month the higher fee is first debited.
• On termination, Applied will send a copy of the agency’s data within seven business days of the agency paying any outstanding balance, and may charge for time, materials, media and shipping.

Enterprise AMS deals are negotiated, so your term may be longer than one year. Compare that with HawkSoft, which publishes that it has no long-term contracts, a 30-day exit, no termination fees and no charge to take your data (source).

Questions to ask Applied before you sign

1. What is the monthly price per user, and how does Applied count users?
2. Which items are one-time (licensing, implementation, conversion, training) and which recur?
3. Which of CSR24, Applied Pay, Indio, Recon, Conductor and the extended solutions are in the quote, and what does each cost on its own?
4. How many training days are included, and what does an extra day cost?
5. What is the initial term, how does renewal work, and how much can the SMA or subscription fee rise each year?
6. What does it cost to get a full copy of our data if we leave?

Applied Epic alternatives with published prices

AMS	Published price	Fits
HawkSoft	$99 / concurrent user / month (retail), no long-term contract	Small and mid-size P&C agencies
NowCerts	$119 / month (1 user), $199 (2 users), $419 (5 users); $54 per extra seat (sold as Momentum AMS)	Small agencies that want a price list
EZLynx	Not published; priced by users and products	Personal lines agencies that want a rater (Applied-owned)
Vertafore AMS360	Not published	Mid-size and larger agencies; Epic’s closest rival
QQCatalyst	Not published	Smaller agencies on Vertafore
AgencyBloc	Not published; custom pricing on request	Health, life and benefits agencies

HawkSoft’s $99 retail rate comes from its HawkSoft 6 migration FAQ (source), and HawkSoft bills on concurrent users rather than total user profiles (source). NowCerts lists its Essentials, Professional and Business plans and lists Ivans carrier downloads at $35 on two of its plans (source). AgencyBloc names three AMS+ tiers (Grow, Accelerate and Elevate) and prices its commissions product by transaction volume, but every product goes through a custom pricing request (source).

For a large P&C and benefits agency, these lighter systems may not replace Epic’s accounting and multi-office setup. For a small agency, the gap between a quoted enterprise contract and a $99 seat is worth pricing out before the demo. See every published and reported AMS price in our agency management system pricing guide, the full HawkSoft pricing and EZLynx pricing breakdowns, and the best agency management systems.

FAQs

How much does Applied Epic cost?

Applied Systems doesn't publish a price for Applied Epic. The product page offers demos, and pricing comes from Applied sales based on your users, modules, implementation package and contract. Ask for a written quote that separates the recurring subscription from one-time implementation, conversion and training.

Is Applied Epic priced per user?

Applied's published click-wrap license for TAM, Vision and Epic says an agency may allow access only to users it has paid license fees for, and that more users require more fees. That points to per-user licensing, but Applied doesn't publish a per-user rate, and your signed contract may differ from the click-wrap terms.

How long does it take to implement Applied Epic?

Applied says agencies can be running on Epic or EZLynx in as little as two months, against a traditional six months. Its 2023 packages for TAM, DORIS and Vision customers list a 4 to 6 week standard track and a 4 to 8 month extended track.

Are CSR24, Applied Pay and Epic Conductor included in Applied Epic?

Applied doesn't say. It lists CSR24, Applied Pay, Indio and Applied Recon as separate products that integrate with Epic, and its Epic Conductor page gives no pricing or packaging. Ask your Applied rep which of them are in your quote.

Can you cancel an Applied Epic contract?

It depends on your signed agreement, which Applied doesn't publish. The older click-wrap license on Applied's help site gives hosted customers a one-year initial term, then month-to-month with 60 days' written notice, and lets a customer leave before a fee increase takes effect. Check the term, renewal and price-increase clauses in your own contract.

What is a cheaper alternative to Applied Epic?

HawkSoft publishes $99 per concurrent user a month with no long-term contract, and NowCerts (Momentum AMS) publishes plans from $119 a month for one user. Both are lighter systems than Epic. Vertafore AMS360, the closest enterprise alternative, is also quoted by sales.